Last week, a group of eager representatives from some of the JISC-funded Journal Usage Statistics Portal (JUSP) libraries joined us in Birmingham for the first Making the Most of JUSP event. The aim of the Making the Most of JUSP event is to provide attendees with the opportunity to:
- learn more about how JUSP can help you understand e-journal usage and introduce you to some of its more advanced features
- exchange experiences with other members of the ever growing JUSP community
- provide feedback to the JUSP team to inform development of the service
To start the day, we had a brief introduction to the JUSP team (JUSP is a consortium project involving Mimas, JISC Collections, Cranfield University and Evidence Base), and then we had three excellent presentations from participating libraries – University of Portsmouth, Open University, and University of Glasgow.
Sarah Weston, University of Portsmouth
Sarah’s presentation highlighted the progress the University of Portsmouth have made in terms of collecting and analysing usage data. She talked us through the initial process which was manual and labour intensive and then discussed how JUSP has helped streamline their processes and some of the ways they use it. She outlined their needs, including information over a long time period for comparison, all sources in one place, identifiers for titles within or outside deals, and also the ability to add print usage.
The reports and features within JUSP that are particularly useful for University of Portsmouth include:
- Titles vs deals (used to identify titles within deals which is baseline for analysis and separate the pre-existing subscribed titles to accurately benchmark costs)
- Titles within deals over time (which gives at a glance information of how deal content has changed to facilitate accurate reporting)
- Downloadable CSV data to spreadsheet software (including column of aggregator usage to include or exclude)
- Publisher usage by title and year (valuable for benchmarking, eliminating a significant number of steps and providing an accurate time series upon which to import own data)
- Titles and usage range (to identify high-performing titles with high usage levels)
- Stars visually highlighting subscribed titles across reports (once subscribed titles have been added)
Alison Brock, Open University
Alison discussed the unique challenges of being a distance learning education provider, and the importance of journal usage statistics to identify curriculum changes and inform future purchasing. She gave an outline of the process using JUSP:
- Collect JR1 and JR1a reports from JUSP
- Export these to Excel for each NESLi2 publisher
- Sort by high to low use
- Remove monthly columns and others not needed
- Add in cost data
- Calculate cost per use
- Highlight and colour code titles (high use non-subscribed titles and low use subscribed titles)
- Add details of faculty for subscribed titles
- Recommend swaps/cancellations to faculty representatives
Alison highlighted the the fact that getting the data via JUSP meant it was easier to collate and compare, and that the JUSP checking processes ensure its reliability.
Jacqui Dowd, University of Glasgow
Jacqui’s presentation talked about the importance of journal usage data in supporting University of Glasgow’s KPIs (key performance indicators). JUSP has helped University of Glasgow by reducing the need for some of the analysis which was previously done manually. They utilise the JR1 and JR1a reports (including gateway and intermediary use), as well usage over specified date ranges and number of titles in different usage ranges (nil, low, medium and high usage).
Using these reports has saved University of Glasgow a great deal of time – it has reduced the number of providers they need to download by ~16% and reduced the need to calculate JR1 – JR1a by title by ~75%. They also appreciate the benefits of using JUSP data which they know is checked by both the JUSP team and other participating libraries (therefore improving reliability of data) and also that JUSP will chase publishers for data ensuring up-to-date usage information is available.
The attendees were then split into four groups – each doing one of two practical exercises devised by the JUSP team. The exercises encouraged them to explore JUSP and its reports, and consider how they might be used. Many commented that this had helped them consider uses of JUSP for their own institutions. We hope to refine these exercises over the series of workshops, and we then hope to add it to our online support materials for people to work through at their own pace. Feedback from the activities has also helped us consider the titles of the reports, functionality, and how they are accessed which is really useful feedback.
JUSP enhancements – Angela Conyers, Evidence Base
Angela introducing the JUSP enhancements
After lunch, Angela presented on the JUSP enhancements which were officially launched at the workshop and have now been enabled for all libraries.
This includes two areas of work:
- Deals and titles – data on titles included in deals from JISC Collections and being able to view these deals within JUSP and their changes over time.
- Subscribed titles – being able to mark up your subscribed titles (i.e. those outside a deal) so that these are highlighted in all reports with a star.
More information on the JUSP enhancements and support materials on how to use them are being produced.
Panel discussion and future priorities
A panel discussion followed Angela’s presentation and had representatives from Mimas, JISC Collections and Evidence Base. Each gave brief updates on some key information such as COUNTER 4, publisher updates, and community support. The discussion also led to some suggestions from participants about what they would like JUSP to focus on next. The main areas of agreement from this were:
- Critical mass of journal publishers
- Community of practice for libraries to share resources for using JUSP data
We hope to be able to take these areas forward as the service continues to progress.